Also known as webmail, online email service providers enable users to send, receive, and review e-mail from their Web browsers. Email services offer easy access and storage of e-mail messages for users who are not connected to the Internet from their usual location.
When logging into an email service, users simply enter the Webmail Web site URL in their browser’s address or location field and use their Webmail account by typing in a username and password. Instead of the e-mail being downloaded to the computer used for checking the e-mail account from, the messages will stay on the provider’s server, allowing the user to access all their e-mail messages regardless of what system or ISP is being used.
Email services offer many of the same features and functionality for managing e-mail as desktop email software counterparts like Microsoft Outlook and Mozilla Thunderbird. Some of the more popular online email services are Yahoo! Mail, Gmail, Hotmail, and AOL Mail.
Email hosting is a service in which your email messages and associated files are all stored on a server. When you receive an email to your website’s domain address, the email is routed across the internet and stored on the recipient server. At this point, the server administrators will determine which action to take (reply or ignore) bearing in mind any spam filters, re-routing requests, and if the sender is on any blacklists.
The server hosting email can be the same server that’s hosting your website content, a server managed by another host, or two different servers managed by the same hosting company. Email hosting providers might specialize in offering only email hosting services, but it’s more typical for companies to offer bundled emails and web hosting packages these days.
We’ve mentioned the possibility to host a website and take email hosting from one provider, but you may prefer to choose individual providers to cover each task. Having a dedicated email server provides businesses with far more storage space meaning there will be less need to delete any emails. There was once a time when you got your email address from your internet service provider and that was good enough.
At some point, we got more comfortable with the idea of purchasing a domain and hosting plan with a branded email account added on (often for free). Most free email companies like Google offer basic email, but you’re stuck on their domain, which doesn’t project a professional tone for communication.
Traditionally, small businesses had their web and email hosting on the same server, while larger organizations had them split between the dedicated web and email servers. Splitting the services like this used to mean you needed in-house mail servers and IT staff, but over the past few years, many businesses have been getting the benefits of dedicated email hosting by utilizing cloud services.